Today I attended our February Media Specialist meeting at Jenkins High School. All the media specialists meet once a month for at least an hour and a half to receive new information, updates, deadlines and criteria for ongoing and new programs. The looming deadlines for media specialist right now are Fixed Asset Inventory and State Inventory. Most media specialists are responsible for both of these inventories. However, at my school, our school secretary/bookkeeper handles the Fixed Asset Inventory while I handle the State Inventory. This Inventory basically keeps track of all the technology in our building including computers, digital cameras, camcorders, interactive slates, interactive white boards, LCD projectors, and CPS systems (clickers).
Last year was the first year we created a spreadsheet of all the details of this information instead of just submitting totals for each of the items. This year the spreadsheet is online and we access it through our district Intranet. We check for any changes in room numbers or usage, make corrections to previous data, make any additions, or mark any equipment that as being condemned. An additional column of information was added which notes the 'room type,' i.e. classroom, media center, administrative office, lab/fixed, or lab/CTAE. It is a time consuming process, but it helps our district see where we are technologically. Decisions to purchase new equipment and for which schools are based on these numbers. In addition, this year the numbers will be used to update or 3-year district technology plan.
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